There are several Document Management systems that can assist organizations store documents in a well-organized manner. Documents and files that are not stored in an organized manner, lead to time-wasting, low business productivity, and document security risks. Important documents such as legal contracts need to be stored in a very secure place that can be accessed anytime when needed.
Advantages of Document Management Systems
- Easy to search
Documents shared can be accessed within the office and reduce time-wasting. It also ensures the documents are secure because one must use a password to access them.
Types of DMS
I personally use Alfresco because it is open, modern and easy to install. Alfresco is an open, modern and secure system that intelligently activates process and content to accelerate the flow of business. It ensures that your documents are stored securely under control. It is very easy to search documents and quickly locate the exact document you might be searching among the many files you might be having within the system and it also maximizes the value of content by integrating it into core business processes. Information flows to the right person, at the right time. It has a powerful combination of document management and workflow capabilities open up endless opportunities to enhance and accelerate the flow of digital business.